How This Law Firm Collected 20,000 Signatures on Autopilot Without an Army of Paralegals
📋 The Traditional Process
Before diving into the innovative approach that allowed a law firm to collect 20,000 signatures without lifting a finger, let's first understand the traditional process of handling mass tort settlements.
For each plaintiff, law firms would:
1️⃣ Create personalized documents using a release letter template and an Excel file with plaintiff information.
2️⃣ Send these documents for signatures.
3️⃣ Track the status of signatures.
4️⃣ Rename and archive signed documents in a filing cabinet.
5️⃣ Chase late signatures.
6️⃣ Provide the necessary documents to a settlement administrator to initiate the fund transfer to the plaintiffs.
The problem(s)?
This manual approach consumes substantial time and introduces the risk of errors. Depending on the number of plaintiffs, the process could take several months to complete or even years.
🤖 Embracing Automation
But as we stand on the brink of 2024, the mass tort law industry doesn't have to operate this way anymore. Most document workflows can be automated through strategic integrations, revolutionizing law firms' operations.
🎥 Case Study: 20,000 Settlements on Autopilot
🔒 For confidentiality reasons, I’m going to be using different names for the firm and the attorney who contacted us.
👤📄 Karl, the co-lead counsel on a large-scale personal injury case involving approximately 20,000 plaintiffs, reached out to us after spending hours researching how to create and send these settlement agreements in bulk using DocuSign.
🚫💪 Karl didn’t want to do this manually and was actively seeking a more efficient solution.
🤔💡 However, upon consulting with Karl, it became clear that his challenge was not just creating and sending out the documents but also effectively managing the subsequent processes.
🔄📊 The traditional DocuSign/PDF method would entail manual tracking, chasing, downloading, renaming, and uploading each signed document into SharePoint - a tedious and error-prone process.
🚀 Recognizing this, we proposed our platform as a more efficient alternative. After setting up the settlement agreement templates, we imported a spreadsheet with all plaintiff information into our mass eSignature platform and clicked 'Send'.
⚡ Instantly, 20,000 DocuSign envelopes were dispatched to the plaintiffs via text and email.
🌐 Our system not only streamlined the sending process but also the post-signature management. 📂 Signed documents were automatically saved in their designated SharePoint folder and 🏷️ renamed with the correct naming convention, including the plaintiff ID. This entire process was accomplished without manual intervention.
🔍 The real-time tracking feature in our system enabled easy follow-up with plaintiffs who hadn't yet signed. 🔄 Our system also offered a seamless experience for updating contact information and resending documents, all within the same interface.
⏱️ In just two weeks, the firm collected signatures from 90% of the plaintiffs.
👁️ Remarkably, this task was overseen by just one team member, who monitored the automated processes rather than actively managing each step. This approach starkly contrasts with the traditional method, which would have required an army of paralegals for active involvement.
➡️ In Summary:
By leveraging automation during the settlement admin, mass tort firms can:
✅ Create thousands of documents in bulk
✅ Automate status tracking of each plaintiff's signature
✅ Streamline document naming and storage following specific conventions.
✅ Easily identify and fix incorrect email addresses.
✅ Unlock collaborative features
🚀 Ready to Transform Your Workflow?
If you're intrigued by the possibilities and want to equip your law firm with this streamlined automation system, it can be up and running within days.
Simply click the 'Book a call' link in the video description to get started. Our services include template and integration development.
In the video, we'll delve deeper into the technical aspects and demonstrate how this system can revolutionize your settlement admin workflow for large-scale mass tort lawsuits.
Thank you for taking the time to explore this innovative approach to legal practice. We look forward to speaking with you soon, and until then, happy automating!
✉️ Contact us
📆 Book a call: https://www.solusign.com/book
✉️ Email us: [email protected]
